Many organizations host more than 100 events each year. When you consider how much effort goes into planning, it can become overwhelming. The solution: Event planning software.
This type of software allows you to track an event from start to finish. From internal departments to outside vendors, it ensures everyone is aligned, and everything you need is under one roof.
What Does Event Planning Software Do?
With the right tool, managing an event from start to finish becomes simple and efficient. From staffing to inventory, event planning software helps provide all the necessary details and requirements ahead of time.
Plus, with the ability to process online requests and seamlessly schedule resources to guarantee there’s no double booking, you reduce the headache and complications that can come with working across various departments.
When it’s time for billing, you can send invoices directly to vendors or third parties, who can pay with just one click. No more chasing vendors, trying to get invoices paid. It’s a standalone system that keeps everything simple, without additional integrations.
What Should You Look for in Event Planning Software?
Accessibility for all event personnel:
Don’t leave your event team in the dark. A great software will easily allow event management personnel to access event details, approve events, and make live updates, all from the same page.
Live Inventory Tracking:
When creating an event, you need to know what resources are available, at any given time. A quality event planning software makes this easy with live inventory tracking. That way you know exactly how much of each resource is available in real time.
Custom Event Requests:
Between countless emails and phone calls, vital information can get lost when planning an event. Custom event request forms means you get all the data you need at the beginning. No more running around trying to track down information.
Billing - Done and Done:
Simple invoicing is a must-have feature for event planning software. Vendors should be able to seamlessly view their invoice and make payment. This makes it easier for both parties involved in the transaction. Another thing to consider is automated messages sent throughout the payment process. No more confusion on a customer's payment status.
An event planning software can offer incredible benefits that make managing events easier than ever before. With features like customized invoicing, live inventory tracking, form customization, and simple invoicing an event planning portal can help streamline your business operations while ensuring that your customers have a positive experience every step of the way!
Looking for quality event planning software? Contact iParq to learn more information, or give us a call at (805) 963-9400.